Royal Mail to ‘decertify’ ALL standard Franking Machines in the UK

Royal Mail

This week Royal Mail has written to all UK franking machine customers who use a Standard franking machine advising them that Royal Mail will be removing the option to send franked mail using their Standard franking machine.  

From 1st January 2023 Royal Mail will only accept franked mail from customers who use a Mailmark franking machine.

So from January 1st 2023 ALL standard franking machines (irrespective of manufacturer) are effectively redundant as Royal Mail will no longer accept ‘standard franked mail’

The process of decertification will commence as Royal Mail will announce a date prior to 1st January 2023 from which it will no longer be able to add credit to a Standard franking machine

Decertification of standard franking machines

All Royal Mail products are migrating to utilise barcode technology. UK franking has moved to Mailmark, a form of 2D barcode, which is the most efficient and accurate way of processing mail.

For more information about which Mailmark franking machine best suits your needs please speak to Postal and Data Systems on 01772 643943.

From 1st January 2023 Royal Mail will no longer accept mail from customers who use a Standard franking machine. To find out which type of franking machine you have, please see below.

Standard Franking machine

If your franking machine prints a non-mailmark indicia you will need to upgrade your machine. Please contact your usual franking machine supplier who can provide more information to help you identify an appropriate solution. 

Mailmark Franking machine

If your franking machine prints a Mailmark barcode you do not need to upgrade your machine or take any action. Royal Mail will continue to accept your mail after 1st January 2023 as normal.

Q and A 

Q. Why is Royal Mail decertifying Standard franking machines?

All Royal Mail products are migrating to utilise barcode technology which is the most efficient and accurate way of processing mail.

Q. What does decertification of Standard franking machines mean?

From 1st January 2023 customers will no longer be allowed to use their Standard franking machines to send mail.

If you are in any doubt please contact Postal and Data Systems for advice.

Q. I use a Mailmark machine so why has Royal Mail sent me the Decertification letter?

Royal Mail has written to every customer in its database that has a current licence for a Standard franking machine. Some customers may hold licences for both Mailmark and Standard Franking machines and will have received the decertification letter in relation their Standard franking machine.

If you are unsure which franking machine the letter is referring to please contact your franking machine supplier who will be able to help.

Q. I no longer use my franking machine so how does this affect me?

Royal Mail has written to every customer in its database that has a current licence for a Standard franking machine regardless of whether the machine is still in use.  If you no longer use your franking machine and have received the Royal Mail decertification letter please contact your franking machine supplier for advice on what to do to cease the Standard franking machine licence.

Q. What will happen if I try and use my Standard franking machine after 1st January 2023

In the period leading up to 1st January 2023 you will no longer be able to add credit to your Standard franking machine – Royal Mail has yet to release the date for when customers will no longer be able to add credit to their Standard franking machine.

After 1st January 2023 Royal Mail will only accept mail that has been produced by a Mailmark franking machine and any franked mail that doesn’t contain a Mailmark barcode will be returned to the sender.

Royal Mail to decertify standard Franking Machines

For more details on Royal Mail’s ‘Decertification Announcement’ please visit  ….

https://www.royalmail.com/business/shipping/franking

https://business.help.royalmail.com/app/answers/detail/a_id/5731/

To discuss upgrade to a MailMark Franking Machine contact andy@postalanddata.systems

Leave a Comment

Your email address will not be published. Required fields are marked *

Ready to start saving?

Contact Postal and Data Systems to discuss your requirements and start saving time and money.